100% Payroll confidence, built in
Core Capabilities
Everything you need to run payroll accurately, stay compliant, and pay your people without the hassle.
Spend less time on payroll.
Increase the company’s efficiency
We take care of payroll, so you don’t have to.
From HMRC reporting to pension contributions, Qnipay handles the essential tasks, helping you stay compliant without the extra admin.
We report HMRC
Submit payroll information accurately and on time, every pay run.
Sick & family leave
Calculate statutory leave and keep employee records up to date.
Workplace pensions
Auto-enrol eligible employees and manage contributions with ease.
Minimum-wage check
Flag pay issues early and stay compliant with current regulations.
Every employee, all in one place
Store employee information securely and access everything you need without switching between systems.
Employee details
- ✓ Personal information
- ✓ Tax and National Insurance info
Documents
- ✓ Contracts and policies
- ✓ Payslips ready to download
Pay & banking
- ✓ Salary and pay history
- ✓ Bankers' Automated Clearing Service (BACS) report
Pay people your way
Whether you pay monthly, weekly, hourly, or a combination, Qnipay keeps every payroll run accurate and organised.
Monthly
Consistent monthly payroll
Weekly
Reliable weekly payments
Hourly
Accurate hourly wages
Mixed payroll
Flexible pay schedules
Automatic extras
Add overtime and allowances automatically.
Quick corrections
Fix payroll mistakes before payday.
One-off payments
Process bonuses without disrupting payroll.
Recurring payments
Set regular additions once and let Qnipay handle the rest.
100% HMRC recognized
Approve payroll before payday
Review hours, complete approvals, and prepare payroll for processing.
Review overtime
Overtime and extra hours are ready for approval.
View payslip details
Check earnings and deductions before payroll is processed.
Verify payroll data
Review employee pay information in one place.
Approve with confidence
Confirm payroll once every detail has been checked.
Review every payroll with confidence
Preview payroll before you commit, catch errors early, and make changes without starting from scratch.
Reverse changes
Correct mistakes before payroll is finalised.
Spot issues early
Review payroll details before payments are processed.
Make edits easily
Update payroll without unnecessary rework.
Payroll that fits your accounts
Payroll data flows into your accounting records accurately, reducing manual work and saving valuable time.
Payroll data goes where it belongs.
Automatically mapped to the right accounts.
Organise reports your way.
Filter by team, site, or company.
Review before exporting.
Check figures before sharing or posting.
Spend less time on admin.
Less manual work. More time saved.
Keep your payroll accurate, even with spreadsheets
Already using Excel? Import employee data, update records, and process payroll without rebuilding everything from scratch.
Import from Excel
Bring employee data into Qnipay in just a few clicks.
Export payroll data
Export payroll, journals, and payment files whenever you need them.
Multiple file formats
Download reports in Excel, CSV, or text formats.
Import historical data
Bring across existing payroll records without starting over.
Pay everyone securely, keep payslips private
Send salaries directly to bank accounts and make sure only the right employee can access their payslip.
Direct bank payments
Pay employees securely through trusted banking systems, every payroll run.
Private payslips
Password-protected payslips keep sensitive payroll information secure.
Court-ordered deductions, managed correctly
When deductions are required, Qnipay applies the right amounts automatically and keeps everything properly recorded.
Automatic calculations
Every deduction follows the latest rules without manual work
Multiple orders? No problem
Apply deductions in the correct order, every time.
Fully tracked payments
Every payment is recorded so you always have a complete audit trail.
Always up to date
Rule changes are applied automatically, so you stay compliant.
Company benefits, reported without the hassle
From company cars to private healthcare, Qnipay calculates benefit values and reports everything to HMRC for you.
Add the benefit
Record any employee benefit offered by your business.
We calculate the value
Using HMRC guidance, Qnipay works everything out automatically.
We submit the report
Filed accurately and on time with every reporting period.
What you gave your team this year
Company car
Private medical coverage
Health & wellbeing
Other company benefits
Calculated, recorded, and ready for HMRC submission.
A clear record is kept